Share-Me for Event Stamp Rally Privacy Policy

Share-Me Inc. (hereinafter referred to as "the Company") handles personal information and other information of visitors to "Share-Me for Event" (hereinafter referred to as "the Service"), a stamp rally service for events provided by the Company, as follows.

Article 1 (Business Operator Information)

Business name: Share-Me Inc.
Location: Wind Ebisu Bldg. 8F, 2-4-8 Ebisu Nishi, Shibuya-ku, Tokyo
Representative: Sho Hill
Contact for inquiries regarding personal information: [email protected]

Article 2 (Scope of This Policy)

  1. This policy applies to visitors (hereinafter referred to as "Users") who use the Service.

  2. The Service is designed to allow Users to visit booths, exhibits, lectures, projects, and other designated locations through NFC stands, QR codes, URLs, and other media within the event venue, and to perform operations such as collecting stamps, viewing content, answering surveys, requesting materials, making inquiries, requesting business meetings, and sharing contact information.

  3. The Service does not inherently include event admission reception, ticket sales, payment, identity verification, seat management, or other admission management functions. If these functions are provided separately, a separate privacy policy or terms of use will apply.

  4. If event organizers, operators, booth exhibitors, or other related parties independently acquire or use personal information, the privacy policy or other conditions established by such business operators may apply.

Article 3 (Basic Policy on Information Sharing in the Service)

  1. In the Service, User registration information, stamp collection history, booth visit history, content viewing history, survey responses, material requests, inquiries, business meeting requests, contact sharing, and other information may be shared among the Company, event organizers, and booth exhibitors for event operation, analysis, exhibitor follow-up, marketing, prize provision, fraud prevention, and service improvement.

  2. When a User uses the Service, the Company will display the content of shared information, sharing recipients, and purposes of use through displays on the Service, registration screens, consent screens, or other appropriate methods.

  3. If a User performs operations such as NFC tap, QR code scanning, stamp collection, material viewing, video viewing, survey response, material request, inquiry, business meeting request, or contact sharing at a specific booth, User information may be shared with the exhibitor of that booth.

  4. By using the Service, the User agrees that the Company, event organizers, and booth exhibitors may acquire, use, and share User information within the scope defined in this policy.

Article 4 (Information Acquired)

The Company may acquire the following information when providing the Service.

1. Information entered by the User

  1. Name

  2. Email address

  3. Phone number

  4. Company name, organization name, school name, and other affiliation information

  5. Department name, job title, occupation

  6. Industry, business content

  7. Areas of interest, purpose of participation, products/services of interest

  8. Survey responses

  9. Requests for materials, inquiries, requests for business meetings, requests for contact, and other entered content

  10. Other information entered or transmitted by the User on the Service

2. Information regarding stamp rallies and booth visits

  1. NFC stand tap history

  2. QR code and other media scanning history

  3. Visited booths, exhibits, lectures, projects, and other designated locations

  4. Visit date and time for each booth

  5. Stamp collection status

  6. Points, achievement status, prize acquisition status

  7. Exhibitor information, product/service information, materials, videos, links, and other content viewed

  8. Requests for materials, inquiries, requests for business meetings, contact sharing, and other action history

3. Device information and usage logs

  1. IP address

  2. Browser, OS, device type, language settings

  3. Cookies, local storage, and other identifiers

  4. Access date and time, pages viewed, referrer URL, operation logs

  5. Error information, communication logs, unauthorized access detection information

  6. Analytical information regarding the usage of the Service

4. Information regarding inquiries

  1. Content of inquiries from Users

  2. Information necessary for identity verification

  3. Content of our responses and history of correspondence

Article 5 (Purpose of Use)

The Company uses the acquired information for the following purposes:

  1. To provide, operate, and maintain the Service

  2. To provide stamp rally functions such as stamp collection, achievement status, and prize determination

  3. To record and display Users' booth visit history, viewing history, areas of interest, and other information

  4. To support organizers in event operation, visitor analysis, booth traffic analysis, and event improvement

  5. To support exhibitors in visitor response, material delivery, business meeting contact, product/service information, sales activities, and marketing activities

  6. To execute actions requested or performed by the User, such as material requests, inquiries, business meeting requests, and contact sharing

  7. To provide and manage stamps, points, prizes, lotteries, campaigns, and other benefits, and to prevent fraud

  8. To analyze Service usage, and to improve functions, quality, develop new features, and enhance user experience

  9. To detect, investigate, and respond to unauthorized access, unauthorized use, violations of terms, system failures, and other problems

  10. To respond to inquiries, consultations, complaints, and other communications from Users

  11. To respond to requests from laws, courts, administrative agencies, and other public bodies

  12. To provide information about related events, products, services, campaigns, and other information of the Company, organizers, or exhibitors. However, if consent is required by law, it will be obtained before proceeding.

Article 6 (Provision to Organizers)

  1. The Company may provide User information to the organizer of the relevant event when providing the Service.

  2. Information provided to organizers may include the following:

    1. Name, company name, department name, job title, occupation, email address, phone number, and other registration information

    2. Stamp collection status

    3. Booth visit history

    4. Viewing history of materials, videos, links, and other content

    5. Survey responses

    6. Requests for materials, inquiries, requests for business meetings, contact sharing, and other action history

    7. Participation status in prizes, lotteries, and campaigns

    8. Other information necessary for event operation and analysis

  3. Organizers may use the provided information for event operation, visitor management, participation status analysis, exhibitor management, visitor response, marketing, next event announcements, and other event-related operations.

Article 7 (Provision to Booth Exhibitors)

  1. If a User performs operations such as NFC tap, QR code scanning, stamp collection, material viewing, video viewing, survey response, material request, inquiry, business meeting request, or contact sharing at a specific booth, the Company may provide User information to the exhibitor of that booth.

  2. Information provided to exhibitors may include the following:

    1. Name

    2. Company name, department name, job title, occupation

    3. Email address

    4. Phone number

    5. Industry, areas of interest, purpose of participation

    6. Date and time of visit to the booth

    7. Stamp collection history at the booth

    8. Materials, product/service information, videos, links, and other content viewed at the booth

    9. Survey responses regarding the booth

    10. Requests for materials, inquiries, requests for business meetings, requests for contact, and other action content

  3. Exhibitors may use the provided information within the scope related to their exhibition purpose, such as sending materials, responding to inquiries, arranging business meetings, providing product/service information, sales activities, and marketing analysis.

  4. The handling of information by exhibitors may be subject to the respective exhibitor's privacy policy or other conditions.

  5. The Company requires exhibitors to handle User information appropriately through contracts or other methods. However, exhibitors are responsible for their own communications, sales activities, product/service provision, and other actions.

Article 8 (Joint Use)

The Company, organizers, and exhibitors may jointly use User information acquired in connection with the Service within the following scope:

1. Items of information to be jointly used

Name, email address, phone number, company name, department name, job title, occupation, industry, areas of interest, purpose of participation, stamp collection history, booth visit history, material viewing history, video viewing history, survey responses, material requests, inquiries, business meeting requests, contact sharing, and other operation history on the Service

2. Scope of joint users

The Company, the organizer of the relevant event, and the exhibitors participating in the event whose booths were visited, viewed, operated, or with whom information was shared by the User.

3. Purpose of joint use

For the provision of the Service, event operation, visitor analysis, booth traffic analysis, material delivery, inquiry response, business meeting contact, product/service information, marketing, prize provision, fraud prevention, and service improvement.

4. Party responsible for management in joint use

Share-Me Inc.
Location: [●]
Representative: [●]

5. Method of acquisition

Acquired through User input on the Service, NFC tap, QR code scanning, stamp collection, material viewing, video viewing, survey responses, material requests, inquiries, business meeting requests, contact sharing, and other operations.

Article 9 (Provision to Third Parties)

  1. The Company will not provide User personal data to third parties, except in any of the following cases:

    1. With the User's consent

    2. When provided to organizers or exhibitors based on this policy

    3. When conducting joint use based on this policy

    4. When provided to a subcontractor within the necessary scope for providing the Service

    5. When required by law

    6. When necessary for the protection of a person's life, body, or property, and it is difficult to obtain the User's consent

    7. When particularly necessary for the improvement of public health or the promotion of sound upbringing of children, and it is difficult to obtain the User's consent

    8. When it is necessary to cooperate with a national agency, local government, or a person entrusted by them in executing affairs prescribed by law, and obtaining the User's consent may hinder the execution of such affairs

    9. Other cases permitted by law

  2. When the Company provides User personal data to a third party or receives it from a third party, it will confirm and record it as required by law.

Article 10 (Provision to Subcontractors)

  1. The Company may outsource the following tasks to external business operators and have them handle User information, within the scope necessary for the provision and operation of the Service.

    1. Provision of cloud servers, databases, and other infrastructure

    2. Email delivery, notification delivery, and inquiry management

    3. System development, maintenance, monitoring, and security measures

    4. Access analysis and usage analysis

    5. Customer support

    6. Other tasks necessary for providing the Service

  2. The Company will exercise necessary and appropriate supervision over subcontractors through contracts or other appropriate methods to ensure the safe management of personal information.

Article 11 (Cookies, etc., and External Transmission)

  1. The Company may use cookies, local storage, SDKs, and other similar technologies for the provision of the Service, maintenance of login status, understanding of usage, troubleshooting, prevention of unauthorized use, function improvement, and analysis.

  2. Information acquired through cookies, etc., may include device information, browser information, IP address, browsing history, operation history, and other usage information.

  3. When the Company uses external access analysis services, advertising distribution services, or other third-party services and transmits information from the User's device to such third parties, the recipient, transmitted information, purpose of use, opt-out method, and other necessary matters will be displayed on the Service or on a separately established public page regarding external transmission.

  4. Users may be able to disable cookies, etc., through browser or device settings. However, in that case, some functions of the Service may not be available normally.

Article 12 (Handling in Foreign Countries)

  1. In connection with the provision of the Service, the Company may have User information handled by subcontractors located overseas, such as cloud service providers, system development companies, and maintenance and operation companies.

  2. When User information is handled overseas, the Company will understand the personal information protection system in that foreign country and take other necessary safety management measures in accordance with applicable laws and regulations.

  3. When providing personal data to a third party located overseas, and if User consent or information provision is required by law, the Company will obtain consent after providing the necessary information to the User.

Article 13 (Security Management Measures)

The Company will take necessary and appropriate security management measures to prevent leakage, loss, damage, unauthorized access, and other risks regarding User personal data.

Security management measures include the following:

  1. Establishment of internal rules regarding the handling of personal information

  2. Management of access rights to personal data

  3. Encryption of communications and other technical security management measures

  4. Log acquisition, monitoring, and unauthorized access countermeasures

  5. Selection and supervision of subcontractors

  6. Education and management of employees or personnel involved in operations

  7. Establishment of a response system in case of leakage or other incidents

Article 14 (Retention Period)

  1. The Company will retain acquired information only for the period necessary to achieve the purpose of use or for the period required by law, and will delete or anonymize unnecessary information by appropriate methods.

  2. The main estimated retention periods are as follows:

    1. Registration information: [3 years] after the end of the event

    2. Stamp collection history, booth visit history, material viewing history, video viewing history: [3 years] after the end of the event

    3. Material requests, inquiries, business meeting requests, contact sharing, and other action history: [3 years] after the end of the event

    4. Inquiry history: [3 years] after resolution

  3. Information that must be retained by law: The period specified by that law

  • For information independently retained by event organizers or exhibitors, the retention period set by each organizer or exhibitor may apply.

    • Article 15 (User Rights)

    1. Users may, in accordance with the law, make the following requests concerning their personal data held by the Company:

      1. Notification of purpose of use

      2. Disclosure

      3. Correction, addition, or deletion of content

      4. Suspension of use or erasure

      5. Suspension of provision to third parties

      6. Disclosure of records of third-party provision

      7. Other requests recognized by law

    2. Users wishing to make a request should contact the inquiry desk stated in this Policy. The Company will confirm the identity of the individual and respond in accordance with the law.

    3. Requests concerning personal information independently held by event organizers or exhibitors may be handled by the respective organizer or exhibitor.

    Article 16 (In the Event of a Leakage, etc.)

    1. In the event of a leakage, loss, damage, or other incident concerning a user's personal data, the Company will investigate the facts, prevent further damage, prevent recurrence, and take other necessary measures.

    2. If required by law, the Company will report to the Personal Information Protection Commission and other relevant organizations, and notify affected users.

    Article 17 (Information of Minors)

    If a user is a minor, they must use this service after obtaining the consent of their parent or other legal guardian, as necessary. The Company may, if it deems necessary, request confirmation of consent from the legal guardian or other relevant action.

    Article 18 (Changes to this Policy)

    1. The Company may change this Policy due to changes in laws and regulations, changes in the content of this service, changes in handled information or purposes of use, or other necessities.

    2. When making significant changes, the Company will announce the content of the changes and the effective date through notices on this service, email, or other appropriate methods.

    3. For changes that require user consent under the law, the Company will obtain user consent through appropriate methods.

    Article 19 (Contact Information)

    For inquiries regarding this Policy, the handling of personal information in this service, requests for disclosure, etc., please contact the following:

    Company Name: Share-Me Inc.
    Address: Wind Ebisu Building 8F, 2-4-8 Ebisu Nishi, Shibuya-ku, Tokyo
    Email Address: [email protected]

     

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